Shopify & Virtualstock Supplier

Overview

The Shopify & Virtualstock Supplier blueprint includes everything you need to sync orders, fulfillments, and inventory between Virtualstock Supplier and Shopify. The high-level architecture is illustrated below:

Orders are pulled from Virtualstock Supplier and created in Shopify with a paid and unfulfilled status. When a fulfilment partner ships an order in Shopify, Patchworks pulls shipment information and sends this (together with a tracking number) to Virtualstock Supplier. Finally, inventory is synced from Shopify to Virtualstock Supplier.

Prerequisites

Item	Notes
Virtualstock & Shopify staging/sandbox credentials	Virtualstock Supplier credentials are provided by the associated Virtualstock merchant- e.g. John Lewis.
Virtualstock & Shopify live/production credentials	Virtualstock Supplier credentials are provided by the associated Virtualstock merchant- e.g. John Lewis.
List of all Shopify SKUs and corresponding Virtualstock Supplier part numbers	This will usually be in the form of a spreadsheet that's issued by the Virtualstock Supplier merchant. For example, John Lewis provide a spreadsheet named Smartsheet or JL SKUs. Note: for testing, you only require enough SKUs/part numbers to fulfill required tests.
List of Shopify carriers that will be used for Virtualstock Supplier orders	The Slug for these carriers is usually provided by the Virtualstock Supplier merchant (e.g. John Lewis).
Test scenarios	Some Virtualstock merchants mandate specific test scenarios - for example, John Lewis require three test orders to be processed before live/production credentials are released.
Confirmation of predefined values to be used for acknowledgement back to Virtualstock Supplier.	Supplier_delivery_date. This is usually orderdate plus 5-7 days Fulfillment_route. This is usually set to Direct to customer.

Operations summary

In Patchworks, an operation is counted whenever a request is made to send or receive a payload to/from an endpoint. The operations count for installed process flows is shown below:

Process flow	Operations count	Default run frequency*
Orders	4 per order	Every 10 minutes
Fulfillments	2 per fulfillment	Hourly
Inventory	3 per sync	2 x daily

* You can change the frequency at which process flows run - please see our installation guide for details.

Blueprint installation & setup

Please see our installation guide.

Available process flows

Please see our available process flows section.

Out of Scope

• Cancellations both from Virtualstock Supplier and From Shopify

• Returns/Refunds

• Product Creation

• Lead Time updates to Virtualstock Supplier